How to maximise your business' mobile productivity

Do you remember the days when mobile productivity just meant a phone call to get information? Well these days it’s a category all on its own, taking on a broader meaning and being used as a tool for the workplace. In fact, the global mobile workforce is set to increase to 1.88 billion in 2023, accounting for 43.3% of the total global workforce.

With 9-5 no longer the norm, an increased preference for working from home, and an almost complete dependence on technology (sleeping next to your phone, anyone?), it’s no surprise employees need to stay productive while on the go.

While email and conference calls are widely accepted in the workplace, new technologies are being developed to truly meet employees’ needs to stay productive.

Below are a few technology solutions that are designed to support and promote mobile productivity (and also keeping data security in mind – do you know the 7 biggest security risks for small businesses?).


Microsoft Intune

If you’re not already thinking about it, device management should be seen as a valuable tool that can help make productivity easier for your business – especially if your business relies heavily on the use of smartphones (which in 2019, is really the majority of you).

Microsoft Intune is a device management platform that helps ensure all your company-owned and bring-your-own (BYO) devices are securely managed and kept up to date with the latest software.

Intune wraps mobile device management together with Cloud Management and enhanced security features to provide secure access to business apps and data from any mobile device. It also provides added security features that can keep your valuable data and information safe, if the device is lost or stolen.

So, if you’re now considering a mobile device management solution, here’s some questions to ask yourself to see how much value it may bring to your business:

  • Does my business have salespeople on the road that require access to ordering and pricing information?
  • Do my employees use their work email on personal devices?
  • And if so, how can I ensure that private information is removed from their device if they leave the company?
  • How easy is it to set up and monitor a business email account on an employee’s phone?
  • What’s my plan for dealing with an employee’s lost or stolen phone?


Always On VPN

Providing secure remote access guarantees the highest levels of productivity for mobile workers, by allowing you to maintain standard configurations and ensure improved security and compliance, whilst giving your employees access to business files and apps when they’re not connected to the company network.

Always On replaces existing clunky VPN connections, allowing users to instantly have the same office experience from anywhere without additional credentials or steps, and automatically integrates with Windows 10.

As a mobile productivity solution, Always On VPN is a great option for businesses that have employees regularly working from home, so they don’t have to deal with the trouble of transferring files through email or using a web version of an office app, and you don’t have to worry about your files staying secure.


One Drive for Business

Another Microsoft offering, One Drive for Business was essentially built to support mobile working. Connecting all your Office365 files and allowing teams to work on the same document at the same time from different locations, you may already have One Drive enabled, but just not using it to its full potential.

One Drive can be automatically synced with files on your computer, allowing you to access them later from different devices. You can also use the mobile app to easily capture whiteboards, scan work receipts, business cards, and other paper documents for safe keeping.  You can also easily recover files from accidental deletes or malicious attacks, and create bespoke security policies to help keep your information safe.


Instant Messaging Tools

These days, instant messaging is the most popular form of communication - we exchange more than 50 billion messages a day. How many times do you find yourself resorting to texting a colleague rather than emailing, just because it’s easier? For professional messaging for business though, text shouldn’t be the first choice – you just need specialized instant messaging software.

Instant messaging and collaboration tools such as Cisco’s Jabber, Yammer, WebEx Teams, Microsoft Teams, and Slack, offer instant communication channels for your employees in a secure, connected way that spans devices and locations. Embracing an app like this, allows you to stay connected and collaborative from anywhere.


So – ready to untether your mobility?

If email on your phone is your only mobile productivity solution at the moment, then it’s time to make a change and embrace the future workplace. With collaboration directly impacting productivity, most businesses find instant improvements when they embrace new collaboration tools. Why not join them?

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